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Submissions table
Why use it?
The submission table is useful for checking the status of submissions and feedback at any stage. It can be used for direct grading and uploading of feedback on an individual student basis. It can also be used for batch grading and uploading of feedback. The table has various filters and columns to allow users to sort and view the table according to different factors.
- 1 Why use it?
- 2 Table contents
- 3 Table Actions
- 4 Download all submissions in folders
- 5 Quick grading
- 6 Quick Grading Menu Actions
- 7 Searching, filtering and organising the submissions table
- 7.1 Search users
- 7.2 Filter by name
- 7.3 Status
- 7.4 Advanced
- 7.5 Clear All or Reset table preferences
- 8 'Sticky Footer’ Submission Updates
Table contents
The table can be sorted by any of the columns with red headings. Hide any column using - and + to bring it back.
Select - tick box to select participant - all submissions are selected if the very top box in the column headings is selected.
User picture - this will not be visible to Teachers or Teacher Editors if submission anonymity is enabled.
First name/Surname - this will not be visible to Teachers or Teacher Editors if submission anonymity is enabled.
Identifier - this is a unique submission number for each assignment to allow a submission to be anonymised. N.B. Users with the Manager role can view student identities even when ‘Anonymous Submissions’ is enabled.
Email address - this will not be visible to teachers/teacher editors if submission anonymity is enabled.
Status - displays whether a student has submitted anything yet. This is a useful column to sort on to group all submissions together. Also displays the ‘Marking Workflow’ status (Not marked, In marking, Marking completed etc).
Status (menu) - the menu accessed via ‘three dots’ to right of Status column offers various options: ‘Edit submission’ allows changes to the submission on behalf of the student eg. upload a different file, ‘Prevent submission’ changes prevent further changes by the student (prior to the due date); ‘Grant extension' allows student time to submit beyond the cut off / due date; ‘Remove submission’ removes the submission file from the submissions table.
Group - if ‘Groups’ are selected in assignment settings the student group will be displayed.
Marker - if ‘Marker Allocation' is selected in the assignment settings, then the allocated marker will be displayed. N.B. If ‘Quick grading’ is enabled at the bottom of the table, then this field becomes a drop down where users Managers and Teacher Editors roles can allocate markers.
Grade - will show any marks that have been given via ‘Grade’ or ‘Quick Grading’. It can also be used to upload feedback files on an individual basis. For other ways to grade, see Provide Grades and feedback on individual student submissions.
Grade (menu) - the menu accessed via ‘three dots’ to right of ‘Grade’ column allows access to submission grading functions.
Last modified (submission) - displays the date of the last update to the submission.
File submissions - links to all files submitted. If Turnitin has been enabled, this will also display the similarity score and a grading pencil icon. Click on either of these to open the submission in ‘Turnitin Feedback Studio’.
Submission comments - if used, records comments by students, administrators and teachers (can be seen by all users).
Grade reviews - this enables a moderator or second marker to add comments that cannot be seen by students.
Last modified grade - date the ‘Grade’ was added or changed.
Feedback comments - this shows any feedback comments entered or uploaded through a batch process.
Annotate pdf - feedback in the form of annotations to a pdf submission will appear here.
Feedback files - files added via ‘Grade’ or uploaded in a batch process will appear here.
Audio feedback (PoodLL): Any audio feedback that has been uploaded via PoodLL will appear here.
Final grade - is the latest grade entered via ‘Grade’ (or another marking method).
Outcomes - this will appear if ‘Outcomes’ have been set up on the course and applied to an assignment. See Outcomes on Moodle Docs.
Table Actions
The menu items to the upper right of the submissions table provides access to submission grading options
Grade
Clicking the red ‘Grade’ to access grading options for the first submission displayed in the table.
Actions
Below the ‘Grade’ button is an 'Actions' drop down box with the options below:
View gradebook - displays the gradebook for the course.
Reveal student identities - this is only available to users with the Teacher Editor or Manager role. Once student identities have been revealed the submission cannot be anonymised again.
Upload feedback files in a zip - allows multiple files to be uploaded as feedback.
Upload grading worksheet - uploads a csv file back into the submissions table. Column headings must match.
Download grading worksheet- downloads a csv file with all the information contained in the submissions table. Marks and feedback can be entered directly into this file and then uploaded back into Moodle.
Download all submissions - downloads all the student submissions into a zip file. If the 'Download submissions in folders' box above the submission table is selected, then each submission will have its own individual folder.
Download all submissions in folders
Ticking the box to the left of the ‘Actions’ dropdown will mean that all submissions will be downloaded into individual folders. Un-ticking will mean that all submissions are downloaded into one single folder.
Quick grading
Ticking the ‘Quick grading’ box allows grades and feedback to be entered directly onto the submissions table.
Quick Grading Menu Actions
Without selecting a student from the submissions table, the ‘sticky footer’ at the bottom of the submissions table provides options to change the number of submissions displayed in the table and update Quick Grading actions, including feedback or student grade.
Show Options
Control the number of assignments displayed per page using the ‘Show’ dropdown menu.
Notify students
If set to ‘Yes’ by default, students will receive an email notifying them once their marks and feedback have been ‘Released’ using the assignment ‘Marking Workflow’ status.
Save quick grading changes
If quick grading is enabled (see above) marks and feedback that are entered directly onto the submissions table can be saved with the red ‘Save’ button.
Searching, filtering and organising the submissions table
The submissions table search and filter functions provide ability to select students according to name, identifier, or status.
Search users
If submissions have been anonymised, users with the Teacher or Teacher Editor role can search by Moodle identifier, or Managers can search by a combination of student name and Moodle identifier. Submissions that have not been anonymised (e.g formatives) can be searched by student name.
Filter by name
Filters submissions table by student first and/or last name (visible for Managers or after anonymisation has been removed).
Status
Filters submissions by student submission status: ‘Not submitted’, ‘Draft’, ‘Submitted’, ‘Requires grading’ or ‘Granted extension’.
Advanced
Filters by workflow status if ‘Marking workflow’ is enabled in the submission Grade settings.
Clear All or Reset table preferences
Remove all active filters and sorting by clicking ‘Clear all’ next to filter options or ‘Reset table preferences’ at the top right of the table.
'Sticky Footer’ Submission Updates
Selecting students from the table modifies the sticky footer to enable submission updates.
One or more of the submissions must be selected using the Select tick box on the left hand side of the submission table.
Lock submissions - students can no longer submit or make any changes to their submission.
Unlock submissions - Allows students to submit (if the due date has not passed).
Download - allows users to download only the selected student submissions.
Delete - removes selected submissions from the table.
Grant attempt - reopens the submission for students to make updates.
Change marking state - used in conjunction with the marking workflow setting, allows users to update the marking workflow status.
These pages are created by the LSE Digital Education Team and licensed under a Creative Commons Attribution-ShareAlike 4.0 International License CC BY-SA 4.0