This checklist is designed to be a quick guide to help you get started with Zoom for synchronous online meetings and teaching sessions. Please use this checklist as starting point and add to, and personalise the list based on your session requirements.
Load your presentation and any resources to your computer ready for use. See guide Zoom Meeting controls to familiarise yourself with Zoom's meeting controls for sharing your screen and other controls
Clear your screen.
Tip: It is advisable that you clear your screen of applications / private documents and anything else not needed for the sessions (especially important if sharing your screen)
Join the session at least 20 minutes before the scheduled start time to run your setting checks to ensure your microphone, video and audio working. You will be prompted to check these when you first join the session.
Tip: mute your audio /mic before until you start the session, in particular if participants are allowed to join earlier.
Check you have given co-host rights to your co-presenter and/or guest speaker
Display the Welcome message slide with the session start time and participant instructions to check their settings and equipment as they join.
At the start of the session
Allow 5 minutes for late arrivals and for attendees to settle in
Greet participants as they join the session via text chat or audio
Remind participants to test their microphone and speakers
Give a brief overview of the Zoom tool and how to use it during the session, including using chat and icons (i.e. raise hand)
Remind participants the session will be recorded (if applicable) and that the recording maybe viewed by students/people who have not taken part in the session (if applicable). If you do not let participants know about the recording and whether it will be posted online, you will not be able to use it for anything other than personal use.