LSE Zoom cloud recordings retention policy

1. From June 22, 2021 LSE implemented a 90 day Zoom cloud recordings retention policy. This means that all Zoom sessions recorded to “the Zoom cloud” are retained for a period of 90 days, after which they will be automatically deleted.

2. Where a teacher also has an Echo 360 account linked to their LSE email address, all of their Zoom session recordings are automatically copied to their Echo 360 personal library. These "Echo 360" copies will not be deleted after 90 days. See this “Using Zoom to record teaching sessions” guide for how to link to these from Moodle.

3. Links should not be made directly from Moodle courses to Zoom cloud recordings as these copies will be automatically deleted after 90 days.

4. If you are not an LSE teacher or your Zoom cloud recordings have not been automatically copied to Echo 360 then you need to transfer them to your LSE Microsoft OneDrive cloud storage if you wish to retain your recordings.

5. If LSE is nearing its Zoom recordings storage limit, the LSE Eden Digital Team will manually delete recordings older than 90 days that have been recovered from the Zoom “Trash” folder or that have been excluded from auto-deletion by the recording owner.

This policy is required as LSE only has limited Zoom cloud recording storage, whereas Echo 360 provides storage of recordings for up to 4 years. Keeping long-term copies of these recordings on Zoom would mean unnecessary duplication and waste of LSE resources.

Please contact the Eden Centre digital education team if you have any questions regarding this policy.

Author: Kris Roger

Version: 2021-08-17