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Recording attendance at Zoom meetings
This guide provides step by step instructions on how to generate a meeting attendance report on Zoom.
Please note: This has to be done online, i.e. in a browser, logged into: https://lse.zoom.us. This can also be enabled using the the new Zoom Meetings Manager within Moodle. The desktop app does NOT have this functionality.
IMPORTANT
If you are going to record a session:
Remind participants the session will be recorded (if applicable) and that the recording maybe viewed by students/people who have not taken part in the session (if applicable).
If you do not let participants know about the recording and whether it will be posted online, you will not be able to use it for anything other than personal use.
Before the meeting
When scheduling the meeting on zoom, next to the “Registration” column tick the box that states “Required”. This will allow the attendance data to be collected. This will be in the form of a .csv file containing the following attendee information: first name, last name, email address, join time and date, leave time and date.
Important note: If the box is not ticked the registration data will still be available. In this case proceed to the step below (After the meeting - generating the report). However, the file you will download will NOT have the emails of the attendees. With registration not ticked, students can enter a screen name of their choice when joining a meeting. Whereas if using registration ticked they are specifically asked for their names/LSE email address.
To view who attended your meeting, in the left hand navigation bar, choose Reports. Then choose USAGE report. That will give you a number of participants and clicking on that, the names of attendants. You can also download the report as a CSV file.
After the meeting - generating the report
Approximately 30 minutes after the meeting, log in to zoom via the web (lse.zoom.us). Click on the “Reports” tab on the left-hand side, then select “Meeting” from the usage reports category.
Then the meeting reports page will appear.
Select the report type: Registration Report.
Then search for the meeting using the search parameters. Then select the meeting(s) using the tick box next to the “Scheduled Time“ column and then click “Generate”.
After clicking “Generate“ select “All Registrants”. Then click “Continue”.
It can take some time for the report to generate, once the report is ready a “Download” button will appear. Click the “Download” button.
The report will be generated in the form of a .csv file containing the following attendee information: first name, last name, email address, registration time, approval status (not relevant).
Please see the example below: