Zoom meeting activity - old version

This version of the Zoom integration with Moodle will be phased out. Please use the Zoom meetings manager instead. This will allow closer integration between Moodle, Zoom and Echo360.

Before you start

Think about your teaching, and be sure you cannot use other tools like the Moodle Forum before you organise a web conference. Remember that your students may not be in the same timezone as you, may not have a great internet connection, and that it is harder to search a video than a text.

Why use it?

Zoom is a video and web conferencing platform that gives teachers the ability to host online sessions. At LSE, Zoom is used to hold online office hours, online revision sessions, online PC/software lab sessions and to bring remote researchers, experts and guest speakers into the classroom. Participants will need at least a microphone and a webcam is recommended. There is also a Zoom app for iOS and Android devices.

This guide covers how to schedule a meeting from within Moodle. For guidance on how to use the Zoom application independently of Moodle, see How to sign in to Zoom and the Zoom getting started guides.

It's important that links to teaching sessions held using Zoom are included on your Moodle course instead of only sending invitations by email. This is so that links to Zoom sessions are easy to find and students will have access to classes even if they switch class groups. We recommend collecting all Zoom session links for a course on one Moodle page, or ensure the activities block is visible on your course. It’s best not to use restrict access for Zoom links.

LSE has an all staff+students Zoom licence.

Note: To use Zoom, students do not need an account for access from within a Moodle course.

Step 1: Add a Zoom meeting

Once you have your Zoom account, go to the course page and Turn editing on. Scroll to the section where you want your Zoom meeting to be displayed, click Add an activity or resource and pick Zoom meeting.

Step 2: Settings

Tip: Click on the question mark icon next to any setting to display extra help or click on Moodle Docs for this page link at the bottom of each page in Moodle for accessing context-specific documentation.

Provide a meaningful name for the meeting. You may also find it useful to add a Description with instructions to students on how to use Zoom.

Set options

When

Use When to set an opening time – make this earlier than the start of the meeting so students have time to join and familiarise themselves with the tool. They will need to download an app the first time they use it.

Duration

Use Duration to say how long the room should be open for – make sure it includes some time at the beginning and also allows for a flexible finish time if necessary.

Recurring meeting

Use Recurring meeting if it is to happen on a regular basis.

You may wish to schedule a recurrent Zoom meeting on behalf of others. This is only possible if you have first been given scheduling privileges by the other user. Unfortunately, the Moodle + Zoom integration does not support this but you can do so using the Zoom on the web or the Zoom client.

Meeting passcodes

In order to avoid unwanted visitors (Zoombombing), meeting passcodes are required when scheduling a Zoom meeting.

 

Set further options

Set the other options as required.

Note: We do NOT recommend the scheduling of multiple meetings by a single course editor on behalf of colleagues by using the ‘alternative host’ feature. This can result in meeting clashes as the Moodle editor remains the primary host for all those meetings. Primary hosts can only hold one meeting at a time. Also, recordings are sent to the primary host's Zoom account, not the alternative host. Meeting hosts should schedule their own meetings when scheduling Zoom meetings via Moodle.

Host video On means video is active on your account when the meeting starts.

Participants video Off means students will not have video by default. However, you can enable it during the meeting if appropriate.

Audio options Both is recommended for maximum flexibility.

We recommend that you do not Enable join before host as students who join early and leave again may trigger a zoom recording upload. It may also prevent “zoombombing” (unwanted visitors in your meeting).

Note that Grade and Outcomes can be used with this activity.

On completion, click Save and Return to course.

Step 3: Run a meeting in Zoom

  1. To start the meeting, click the Moodle link (or the join link– see above) and click Start meeting.

  2. If you are using Zoom for the first time, the Zoom desktop launcher app will need to run. If the download does not start immediately, select Save file.

     

  3. Then locate it in your download folder (if necessary) and double click to start the installation. Click Continue if you see the security message below. (The download and install sequence will depend on your operating system and security settings).

  4. Then wait for the installation to proceed. On the final Launch Application screen click OK to confirm acceptance of Zoom.us. (As well as desktop apps, there are apps for Apple and Android devices – check your app store for details).

  5. You will then be prompted to Join audio conference by computer amongst other options. Click this and the conference room is then available and ready for participants. Use the settings at the bottom to manage the meeting. You (and participants) can join the meeting within 30 minutes of the scheduled meeting time.

     

  6. If you, as the host, end a meeting before its scheduled finish, you are prompted as to whether you are leaving or ending the meeting for all and reminded of the need to appoint another host if the room is staying open. Click End Meeting for All if you are sure.

  7. When you launch a meeting room (or when you launch the Zoom app), another window opens where you can check your schedule of meetings and join other meetings. If you click the Settings cog wheel icon (top right), you can manage technical aspects such as audio and video.

Tip: For more information on Zoom, see Zoom’s very helpful support documentation at https://support.zoom.us/hc/en-us

Recording your meeting for publication in Echo360

Full guidance on recording your Zoom meeting, publishing to Echo 360 and linking to the recording from Moodle can now be found on this new more detailed guide to recording with Zoom.