Yuja Panorama for Moodle – Guide for Editing Teachers

What is Yuja Panorama?

Yuja Panorama is a digital accessibility platform designed to enhance the accessibility of digital content. It operates as a plugin that is accessed directly within Moodle and allows:

• access to a variety of alternative formats for digital content

• editing teachers to review the accessibility of their content via an ‘accessibility report’

• use of a ‘website accessibility’ tool to adjust content and colour settings to individual needs

Why Use Panorama?

Panorama is designed to meet the requirements of the Web Content Accessibility Guidelines (currently WCAG 2.1) and its use reflects LSE’s obligations under The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018. Panorama is enabled by default and automatically generates accessibility reports for material created within the Moodle environment or content created in third party applications (e.g Word) and uploaded. Editing teachers are encouraged to use accessibility reports to identify potential accessibility issues with content they share via Moodle. The plugin provides suggestions that camn help teachers make their material more accessible and improve the experience for all learners.

Accessing accessibility reports

1. Log into Moodle and navigate to the course where wish to use Panorama.

2. Ensure you are a teacher with editing rights then click the “turn editing on” button.

3. Go to the section you want to upload a file to.

4. Click “Add an activity or resource” then choose “resources”, choose “file”, and add a file such as a PDF, Microsoft Word or PowerPoint document as you would usually.

Click ‘turn editing off”. A small Yuja Panorama accessibility icon will appear to the right of the files uploaded to the Moodle course page after a few minutes. This indicates visually with amber, red or green how well a document performed against a set of criteria. A percentage score will also appear when you hover over the icon. This will not be visible to students.

Open

Files hosted on Moodle with Panorama icon on the right

Click on one of these icons to open a detailed menu. Here you will see the options the students have for downloading the source file or converting it to alternative formats. At the top of this menu, you will also see an accessibility report. To view the report, hover over “Accessibility Report” and click “View”.

Open

Panorama accessibility report with available alternative formats

A new window will open which will break down the accessibility details about a particular file further. This will show a preview of the file you have uploaded on the left-hand side and an itemised list of issues you can navigate through on the right.

The example below is a Word document with an accessibility score of 99% with 1 identified major issue. In the example, the first issue is a major issue because the document has no title which would be p roblematic for screen readers. Below the issue, Yuja Panorama offers suggestions on how to fix it.

How to improve files

Expand the details below the “How to fix” button issue to see Panorama’s inbuilt advice on how to improve the file.

1. You can make the recommended changes in the program you created the document in (Word in the example above) while navigating through the issues in the Panorama file preview.

2. When you have made the changes, upload the improved file. Please note there is currently an issue with uploading improved files using the “Upload File” button within Yuja Panorama as it only updates the alternative format and not the original file on the Moodle page. To ensure that both the original and alternative format is updated with your improved version, use the usual approach in Moodle: click “Turn editing on” then go to “edit settings” to the right of the file on the Moodle page, then remove the original file and add your improved file with the file picker. Finally, scroll down and click “Save and return to course”.

Please reprocess the accessibility report to view the updated report and make further changes if needed.

Viewing detailed course reports and summary of issues

1. Go to the home page for your Moodle course. Expand the “Reports” options in the administration block and click on “Panorama”.

    

2. Go to “Course Report” page. At the top, you will have access to an overall accessiblity score, total files processed, number of files improved using Panorama and the number of alternative formats downloaded. You also have the option to reprocess all files on the course using the “Reprocess Course” button in the top right. This will update the accessibility score based on the latest file uploads.

3. Scroll down a little and you have the option to switch courses. Beneath that, you will see an overview of your course’s average monthly accessibility score and the option to download the report.

4. Scroll down a little further and you will see two pie charts. One shows files processed on the Moodle course by document type and one shows alternative formats downloaded by format type. Roll over the smaller pie segments to see a pop up description of the document or format type.

5. If you scroll further down the page, you will see a table describing accessibility issues which Panorama has flagged up within course content. You can search for particular files and you can view items by file or by issue. In the content view, you will see a score to the right of each file and also a dustbin icon.

If you click the remove icon, you will have the option to remove a file from Panorama but not from Moodle. Deleting the file here will remove all accessibility reports generated by the file and also any alternative formats. You will be asked if you are sure if you wish to complete the action.

If you click the score to the right of a file, a menu will appear with alternative formats and the option to view a detailed accessibility report for the corresponding file.

In the issues view, all issues are categorised by severity: severe issues, major issues or minor issues.