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Yuja Panorama for Moodle – Guide for Editing Teachers
Incorrect Files Displayed in Panorama Alternative Formats Menu
The Digital Education team are aware of an issue currently affecting LSE Moodle that causes Yuja Panorama to display incorrect files to users. In some circumstances, if a Moodle resource is replaced with file that has the same name, Panorama will not detect the new file and a new alternative format is not generated. The result is that the old version of the file is still accessible via the Panorama ‘Alternative Formats Menu'. The issue has been reported to Yuja, who are currently working on a fix. Refer to Yuja Panorama for Moodle – Guide for Editing Teachers | Reprocessing Moodle 'Source Files' for the steps to reprocess the source file and generate new alternative formats on demand.
What is Yuja Panorama?
Yuja Panorama is a digital accessibility platform designed to enhance the accessibility of digital content. It operates as a plugin that is accessed from within Moodle and allows:
Access to a variety of alternative formats for digital content
Editing teachers to review the accessibility of their content via an ‘accessibility report’
Use of a ‘website accessibility’ tool to adjust content and colour settings to individual needs
Why Use Panorama?
Yuja Panorama is enabled by default and automatically generates accessibility reports for material either created within the Moodle environment or created in third party applications (e.g Word) and uploaded to Moodle. Editing teachers are encouraged to use Panorama accessibility reports to identify potential accessibility issues with content they share via Moodle. The plugin provides suggestions that can help teachers make their material more accessible and improve the experience of accessing digital learning materials through Moodle. Panorama is designed to meet the requirements of the Web Content Accessibility Guidelines and its use reflects LSE’s obligations to The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018.
Step 1: Accessing Panorama Accessibility Reports
All users can view the Panorama alternative formats menu. Only users with Teacher Editor, Manager and Admin Moodle permissions can view Panorama accessibility reports.
Log into Moodle and navigate to the desired course.
Turn Edit Mode on.
Identify a file to upload and a section in the course to be the destination.
Either add a file using the instructions File - Moodle How-Tos - LSE Digital Education Guides or drag and drop a file to the desired location.
Turn Edit Mode off.
A small Yuja Panorama icon will appear to the right of the uploaded file after a few minutes. This indicates visually with amber, red or green how well a document performed against a set of criteria. A percentage score also appears when hovering over the icon. The score will not be visible to students.
Clicking on one of the Panorama icons opens a detailed Alternative Formats Menu containing the options that Moodle users have for downloading the source file or converting it to alternative formats. At the top of the menu, Teacher Editors can access an accessibility report. To view the report, hover over Accessibility Report and click View.
Step 2: How to improve files
The accessibility report opens in a new window and further breaks down the accessibility details about the resource. The accessibility report shows a preview of the file on the left-hand side and an itemised list of issues on the right.
In the example below, a Word document has an accessibility score of 99% with one identified major issue. In the example, Issue 1 is a major issue because the document has no title which would be problematic for screen readers.
Panorama identifies potential accessibility issues in the Accessibility Report and provides users with information to help them fix the potential issue(s). Clicking Learn more under the Major issue submenu provides two options:
How to Fix: information and practical tips about fixing the accessibility issue, including videos (where appropriate)
What This Means: an explanation of why the accessibility issue will impact users that engage with it
Users can make the recommended changes in the program the document was initially created in (Word in the example above) while reviewing issues in the Panorama alternative formats menu.
It is also recommend that Teacher Editors make use of the inbuilt Accessibility Checkers for Microsoft Products before uploading to Moodle and refer to the Accessibility section of the Digital Education Wiki spaces for practical guides to creating accessible resources.
Once the source file is updated, upload the improved file. The replaced file should generate new alternative formats in the Panorama Alternative Formats menu.
If the Panorama Alternative Formats menu displays an old version of a file, follow the steps below to reprocess the Moodle source file.
Step 3: Reprocessing Moodle 'Source Files'
Upon uploading a file to Moodle, Panorama is designed to automatically generate both the Panorama Accessibility Report and accompanying alternative formats in the Alternative Formats Menu. In some circumstances, for example where a file is replaced with a file that has an identical name, Panorama does not reprocess the file and displays an old version. To manually generate a new accessibility report and alternative formats, select the option to Reprocess the file from the Source File submenu.
Step 4: Restoring Expired Alternative Formats
Panorama retains files and associated Alternative Formats for a maximum of 12 months. After this the files are automatically removed from Panorama and a message confirms that alternative formats have expired. Click the Restore Document button within the Panorama menu to restore the alternative formats in the Panorama resource viewer.
Step 5: Viewing Detailed Course Reports and a Summary of Accessibility Issues
Navigate to the home page for the desired Moodle course. Either expand the Reports options in the administration menu and select Panorama or click on the Panorama extension in the Moodle side panel menu (indicated by the icon labelled Panorama) .
The Panorama Course Report provides access to an overall accessibility score, total files processed, number of files improved using Panorama and the number of alternative formats downloaded. The course report also provides the option to reprocess all files on the course using the “Reprocess Course” button. This will update the accessibility score based on the latest files. To update the Moodle course displayed in the course report select the option to “Switch Course”.
3. Beneath the course report summary is an overview of the course’s average monthly accessibility score and options to filter the score by resource file type.
4. Scroll down to view two pie charts. One shows files processed on the Moodle course by document type and one shows alternative formats downloaded by format type. Roll over the smaller pie segments to see a pop up description of the document or format type.
5. Further down the page is a searchable table describing accessibility issues, presented by content and issue type. In the content view is a score to the right of each file and three dots.
Clicking the three dots provides the option to remove a file from Panorama but not from Moodle. Deleting the file here will remove all accessibility reports generated by the file and also any alternative formats.
Clicking the score to the right of a file displays a menu with alternative formats and the option to view a detailed accessibility report for the corresponding file.
In the issues view, issues are categorised by severity: severe, major or minor.
Use the Panorama Course Report page as a dashboard for checking course accessibility
These pages are created by the LSE Digital Education Team and licensed under a Creative Commons Attribution-ShareAlike 4.0 International License CC BY-SA 4.0