Each year, Moodle courses are refreshed to remove old student data and prepare for the next cohort of students. Current staff and students will need to take action to ensure they have all the information they need from Moodle before the refresh takes effect.
Moodle will be unavailable for 2 days during the week commencing 5th September 2022. We are currently finalising which days will be affected during that week. Moodle will be unavailable ALL day on both days for ALL users.
We are not planning a late refresh this year. If you need to keep your course open for extensions to dissertation deadlines then please tag your course as ‘do not refresh’ (see below).
If you do not wish your course to be refreshed on the above date you can tag your course with “do not refresh”. See the “I am a Moodle editor – what do I need to do?” section below for further guidance.
We will communicate this through emails and on the Moodle home page, but do disseminate this widely, please.
*contributions only, not the activities themselves.
Any lecture recording activities in your Moodle course(s) will not be deleted and will still link to the lecture recordings for the 2021/22 academic year so if you do not wish to make them available to students they will need to be hidden or deleted. Remember that last year’s lecture recording links will not automatically exchange to the current teaching year. For new lecture recordings a new echo360 activity will need to be added to the Moodle course, see the Moodle guide for more details.
Please note that in order for Moodle to automatically link to the correct lecture recordings, the lecture recording activity needs to be added AFTER your first lecture takes place. Adding the new, 21/22 lecture recording activity before your first lecture will result in you having to manually search for the course, section and term as outlined in our Add a Link to recorded lectures from other courses (Echo360 recordings) guide.
Moodle will be completely unavailable while it is being refreshed, and after this you will be unable to access your Moodle courses for the 2021/22 academic session. Also, ahead of this date, many departments start to edit courses in readiness for the new academic year and will start to hide content as they do so. If you will require any information stored on Moodle before any of the above changes are made, you will need to download it beforehand. Alternatively, you may be able to access the Moodle 2021/22 archive (when available), but you will need to contact your department for permission.
Unless your course leader states otherwise, 2nd September 2022 is the very latest date it will be possible to upload submissions (including dissertations) and download any items you may need (this is in addition to the deadline set by your department). You will not be able to submit assignments for the 2021/22 academic year through Moodle after 2nd September, and must make other arrangements with your course teachers for late submissions.
You can download course files and folders in bulk via the Download Centre.
By default all available files and folders are selected – deselect any that you do not wish to download and click Create Zip archive.
Before the refresh
Tag your courses if you want them exempt from the Moodle refresh
If you want your course to be exempt from the 2022 refresh you will need to Tag your course in Moodle. Remember that you will need to remember to manually refresh/reset your course at a later date. To tag your course, log in into Moodle and your course, go to the “Administration” block on the left and click “Edit Settings” to reveal a fairly long list of settings. Scroll down to “Tags” and expand it. If you want your course to be exempt from the refresh, type in “Do not refresh” (see below screenshot):
Please note that the majority of students will not have access to their 2021/22 Moodle courses beyond 4th September. Students must have downloaded any items they wish to continue to use before 5th September, and you must have downloaded all student assignment submissions.
The exception to this is:
After 4th September, unless courses are tagged ‘do not refresh’, Moodle cannot be used to collect submissions for assignments due in the 2021/22 academic session. Separate arrangements must be made for students submitting 2021/22 assignments after 4th September.
Students can download materials in bulk from their Moodle courses, using a feature called “Download Centre” on the Navigation block (expand Courses and then expand the current course code see screenshot below).
You can also make content accessible for students by making courses available on the Moodle Archive.
Update and make your courses visible to new students
As part of the refresh, courses are made unavailable (hidden) to students (unless tagged ‘Do not refresh’). You will need to make the course available to the new cohort of students when ready. For more information on how to get your course ready for the next academic year, check Get your course ready for the start of term: Moodle Checklist.
If you have any questions, please contact Eden Digital.