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Office hours should be set up through the LSE student hub. If setting up an office hour through the LSE student hub it is possible to specify the location as an online Zoom meeting, and the app will automatically configure a Zoom meeting. See the student hub guidance for staff for more details on how to do this. |
Otherwise, there are two options for hosting online meetings using the Zoom outside Moodle. Read our guide on how to set up a Zoom meeting from your Moodle course, if you require that option.
Holding a group meeting where all students can join simultaneously – this can be used during your scheduled class time for events such as optional online teaching sessions, Q & As etc.
Meeting individually with students in office hours by students (e.g. office hours) by sharing a link to a meeting and enabling the ‘waiting room’ feature – this can be used for your weekly office hoursfeature.
For both options, you should review the Getting Started with Zoom checklist to ensure you're properly set up to run Zoom meetings.
To schedule a group meeting for online teaching:
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Check the date, time, and time zone of the meeting
In order to avoid unwanted visitors (Zoombombing), it is recommended that you keep Require Meeting Password enabled (ticked)
Under the Video section, set the Host: option to On (We recommend that you also select On for Participants)
Under the Audio section, select the Telephone and Computer Audio option
Under the Calendar section, select Outlook if you want to send Outlook invites to participants
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We recommend that you do not Enable join before host as students who join early and leave again may trigger a zoom recording upload. It may also prevent “zoombombing” (unwanted visitors in your meeting). Zoom have written a blog post about these party crashers. (The feature is found under “advanced options”).
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Note: If you don't have Outlook installed, read the section entitled "To edit details of your scheduled meetings, and/or copy the meeting invitation" below to learn alternative ways to invite your participants.
To schedule a meeting
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with individuals:
Click Schedule on the home screen
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Check the date, time, and time zone of the meeting
In order to avoid unwanted visitors (Zoombombing), it is recommended that you keep Require Meeting Password enabled (ticked)
Under the Video section, set both Host and Participants options to On so you and the student can see each other.
Under the Audio section, select the Telephone and Computer AudionAudio option
Under the Calendar section, select Outlook if you want to send Outlook invites to participants
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