Each year, Moodle courses are refreshed to remove old student data and prepare for the next cohort of students. Current staff and students will need to take action to ensure they have all the information they need from Moodle before the refresh takes effect.
Key points
Wednesday 15th September and Thursday 16th September 2021. Moodle Moodle will be unavailable on 7th and 8th September 2022 while we refresh Moodle. Moodle will be unavailable ALL day on both days for ALL users.
We are not planning a late refresh this year as the main refresh date is after most dissertation deadlines have passed. If you need to keep your course open for extensions to dissertation deadlines then please tag your course as ‘do not refresh’ (see below).
If you do not wish your course to be refreshed on the above date you can tag your course with “do not refresh”. Please note that these courses will still be unavailable while we refresh Moodle, it just means they won’t be reset during the refresh period. See the “I am a Moodle editor – what do i I need to do?” section below for further guidance.
Courses tagged ‘do not refresh’ will need to be refreshed manually by a course editor at a later date (and before the start of term). Please note that these courses will also be unavailable while we refresh Moodle.
Student course selections for the 2022-23 academic year will be reflected in Moodle from Monday 12 September. Students can make course selections in LSE for You from 22 July.
We will communicate this through emails and on the Moodle home page, but do disseminate this widely, please.
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Any lecture recording activities in your Moodle course(s) will not be deleted and will still link to the lecture recordings for the 20202021/21 22 academic year so if you do not wish to make them available to students they will need to be hidden or deleted. Remember that last year’s lecture recording links will not automatically exchange to the current teaching year. For new lecture recordings a new echo360 activity will need to be added to the Moodle course, see the Moodle guide for more details. Please note that in order for Moodle to automatically link to the correct lecture recordings, the lecture recording activity needs to be added AFTER your first lecture takes place. Adding the new, 21/22 lecture recording activity before your first lecture will result in you having to manually search for the course, section and term as outlined in our Add a Link to recorded lectures from other courses (Echo360 recordings) guide. |
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From Wednesday 15 September to Thursday 16 September 2021, Moodle will be completely unavailable while it is being refreshed, and after this you will be unable to access your Moodle courses for the 20202021/21 22 academic session. Also, ahead of this date, many departments start to edit courses in readiness for the new academic year and will start to hide content as they do so. If you will require any information stored on Moodle before any of the above changes are made, you will need to download it beforehand. Alternatively, you may be able to access the Moodle 20202021/21 22 archive (when available), but you will need to contact your department for permission. If your dissertation will be submitted through Moodle, the 14th September 2021 Unless your course leader states otherwise, 2nd September 2022 is the very latest date it will be possible to upload submissions (including dissertations) and download any items you may need (this is in addition to the deadline set by your department). You will not be able to submit assignments for the 20202021/21 22 academic year through Moodle after 14th 2nd September, and must make other arrangements with your course teachers for late submissions. Download centre You can download course files and folders in bulk via the Download Centre.  By default all available files and folders are selected – deselect any that you do not wish to download and click Create Zip archive.  |
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Before the refresh Tag your courses if you want them exempt from the Moodle refresh If you want your course to be exempt from the 2021 2022 refresh you will need to Tag your course in Moodle. Remember that you will need to remember to manually refresh/reset your course at a later date. To tag your course, log in into Moodle and your course, go to the “Administration” block on the left and click “Edit Settings” to reveal a fairly long list of settings. Scroll down to “Tags” and expand it. If you want your course to be exempt from the refresh, type in “Do not refresh” (see below screenshot):  Please note that the majority of students will not have access to their 20202021/21 22 Moodle courses beyond 14th 6th September. Students must have downloaded any items they wish to continue to use before 15th 6th September, and you must have downloaded all student assignment submissions. The exception to this is:
After 14th September 6th September, unless courses are tagged ‘do not refresh’, Moodle cannot be used to collect submissions for assignments due in the 20202021/21 22 academic session. Separate arrangements must be made for students submitting 20202021/21 22 assignments after 14th 4th September. Students can download materials in bulk from their Moodle courses, using a feature called “Download Centre” on the Navigation block (expand Courses and then expand the current course code see screenshot below).  You can also make content accessible for students by making courses available on the Moodle Archive.
Update and make your courses visible to new students As part of the refresh, courses are made unavailable (hidden) to students (unless tagged ‘Do not refresh’). You will need to make the course available to the new cohort of students when ready. For more information on how to get your course ready for the next academic year, check Get your course ready for the start of term: Moodle Checklist. If you have any questions, please contact Eden Digital. |
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